SUSTAINABLE EVENTS POLICY

At One World Rental, we are committed to delivering exceptional IT rental solutions while minimising the environmental impact of the events we support. This Sustainable Events Policy outlines our approach to integrating sustainability into event planning, delivery, and post-event practices.

1. Purpose

The purpose of this policy is to:

Promote sustainable practices in all event-related activities.

Support clients in achieving their sustainability goals by providing environmentally friendly solutions.

Contribute to global efforts to reduce waste, carbon emissions, and resource consumption in the events industry.

2. Scope

This policy applies to all events where One World Rental provides products or services, including those organised by external clients or internal teams.

3. Sustainability Commitments

3.1. Resource Efficiency

Energy-Efficient Equipment: Provide IT and AV equipment with high energy efficiency ratings.

Digital Alternatives: Encourage the use of digital solutions such as e-ticketing, virtual signage, and online event materials to reduce paper usage.

Reusable Resources: Use reusable components, such as staging equipment and accessories, to minimise waste.

3.2. Waste Management

E-Waste Recycling: Ensure all used IT equipment is refurbished, recycled, or disposed of responsibly.

Event Waste Minimisation: Work with event organisers to implement waste reduction strategies, such as providing recycling stations and minimising single-use plastics.

3.3. Carbon Footprint Reduction

Transportation Optimisation: Consolidate equipment deliveries to minimise transportation emissions.

Hybrid and Virtual Events: Support clients in organising hybrid or fully virtual events to reduce the need for travel and physical infrastructure.

Sustainable Travel: Promote the use of low-emission vehicles and public transport for event staff and attendees.

3.4. Sustainable Procurement

Work with suppliers who demonstrate commitment to sustainability, including eco-certified product lines.

Source locally whenever possible to reduce transportation emissions and support local economies.

4. Collaboration with Clients and Partners

We actively collaborate with clients, suppliers, and partners to align event goals with sustainability best practices, including:

Offering guidance on sustainable event strategies.

Providing sustainability metrics and reporting post-event to measure environmental impact.

5. Employee Engagement

Train staff on sustainable event practices to ensure alignment with our goals.

Encourage employees to propose innovative ideas for enhancing sustainability in event delivery.

6. Monitoring and Reporting

Key Metrics: Track and report on energy usage, waste reduction, and carbon emissions for each event.

Post-Event Reviews: Conduct evaluations to identify successes and areas for improvement in achieving sustainability goals.

7. Continuous Improvement

We are committed to regularly reviewing this policy and incorporating feedback, emerging technologies, and evolving industry standards to enhance sustainability across our events.

Contact Information

For questions or suggestions about this policy or how we can support your sustainable events, please contact:

Email: hr.admin@oneworldrental.com

Phone: + 44 (0)20 78621702

Signed:

One World Rental

OTHER LEGAL POLICIES

Environmental Policy

A detailed plan for reducing our environmental footprint, focusing on energy efficiency and sustainable practices. This policy addresses areas such as waste management, carbon reduction strategies, and resource conservation.

Sustainability Policy

This policy details our long-term approach to integrating sustainability into all aspects of our operations. It covers goals for renewable energy adoption, sustainable product development, and stakeholder collaboration.

Sustainable Procurement Policy

A guide for sourcing products and services that meet environmental and social responsibility standards. It emphasizes criteria for supplier selection, lifecycle analysis, and ethical sourcing.

Paper Reduction Policy

This policy describes our efforts to minimize paper use and promote digital solutions to reduce waste. It includes actionable steps such as transitioning to electronic records and encouraging paperless communication.

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