PAPER REDUCTION POLICY

At One World Rental, we are committed to reducing our environmental footprint by minimising paper use across our operations. This policy outlines practical measures to decrease reliance on paper, promote digital alternatives, and contribute to a more sustainable workplace.

1. Purpose

The purpose of this policy is to:

Reduce paper consumption across all areas of the business.

Encourage the use of digital tools and systems to replace traditional paper-based processes.

Contribute to the organisation's broader sustainability and environmental goals.

2. Scope

This policy applies to all employees, contractors, and departments within One World Rental. It also extends to third-party vendors and clients where applicable.

3. Policy Guidelines

3.1. Digital Alternatives

Digital Documentation: All internal communications, reports, and records must be stored and shared electronically, unless legally required to be printed.

Electronic Signatures: Use digital signatures for contracts, agreements, and approvals to reduce printing needs.

Cloud-Based Collaboration: Promote the use of collaborative platforms like Microsoft Teams, Google Workspace, or SharePoint to share documents and manage workflows.

3.2. Printing Restrictions

Default Settings: Configure all printers to double-sided and black-and-white printing by default.

Approval for Printing: Require managerial approval for high-volume or non-essential printing.

Paperless Meetings: Encourage the use of digital devices for agendas, presentations, and notes in meetings.

3.3. Recycling and Reuse

Implement paper recycling bins across all offices and ensure proper disposal of used paper.

Reuse single-sided printed sheets for internal drafts or notes where appropriate.

3.4. Vendor and Client Collaboration

Work with suppliers to minimise paper packaging for deliveries.

Encourage clients to opt for digital invoices, receipts, and event-related documents.

4. Employee Engagement

Training and Awareness: Provide training on the benefits of paper reduction and how to use digital tools effectively.

Feedback Loop: Encourage employees to share ideas for reducing paper use and improving existing practices.

5. Monitoring and Reporting

Usage Tracking: Regularly monitor paper consumption across all departments.

Progress Reporting: Include paper reduction metrics in the organisation's sustainability report.

6. Accountability

All employees are responsible for adhering to this policy. Managers must ensure compliance within their teams and address excessive paper use where identified.

7. Continuous Improvement

We will review this policy annually to assess its effectiveness and incorporate new technologies or practices that support paper reduction.

Contact Information

For questions or suggestions about this policy, please contact:

Email: hr.admin@oneworldrental.com

Phone: + 44 (0)20 78621702

Signed:

One World Rental

OTHER LEGAL POLICIES

Environmental Policy

A detailed plan for reducing our environmental footprint, focusing on energy efficiency and sustainable practices. This policy addresses areas such as waste management, carbon reduction strategies, and resource conservation.

Sustainability Policy

This policy details our long-term approach to integrating sustainability into all aspects of our operations. It covers goals for renewable energy adoption, sustainable product development, and stakeholder collaboration.

Sustainable Events Policy

This policy ensures our events are organized to minimize environmental impact while maintaining quality standards. It includes guidelines for waste reduction, eco-friendly materials, and sustainable venue selection.

Sustainable Procurement Policy

A guide for sourcing products and services that meet environmental and social responsibility standards. It emphasizes criteria for supplier selection, lifecycle analysis, and ethical sourcing.

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